Quick and Noteworthy Tips to Restrict Data Access and Protect Digital Business Assets

By | April 30, 2017

Hackers are liberally targeting small businesses because of their lack of any major protection and insight. Despite a few major headlining security disasters from some big companies, the real victims tend to be smaller-level firms. Firstly, they do not get the headline attention of companies such as Sony or Apple. But further, the ramifications could be crippling- ending the business right there.

A Hierarchy of Access

Some small businesses opt to restrict data access by creating a logical hierarchy. A typical structure comes in three levels. Firstly, the leader’s access is full. This is the top-tier point. A few second-tier individuals may have some administrative access. They can delegate tasks accordingly, but they may be the only one to do certain tasks (i.e submit to higher-up). The third level is the base level of access. It is a profile or account held by staff members, who subsequently have access to the portal. They are appropriately limited. For security purposes, they may not be able to access settings panels, certain emails, client data, or attachments.

The hierarchy is created to protect from external threats more than from employees. For example, a low-level staff member opens a bad attachment. If they had access to high-up entries, they could enter them. The attachment works its nefarious magic and the integrity is ruined. The low-level staff members are restricted to protect from digital threats, and not so much from sneaky employees trying to steal data.

Create an “Inner Circle”

An “inner circle” may be just the thing some small businesses want to avoid. The problem is in the distinction. The thing this digital inner circle has is access. It’s a small grouping of team members or staff that have access to do certain tasks or delegate certain filings. This keeps things more refined in the business because not everyone can do every task with no restrictions. A leader could establish a group that can have some kind of administrative access, and keep certain tasks limited to them.

The reasons for a hierarchy or the restricting of data should be explained. It should not be taken as an offense on the integrity of the staff. restricting data is just an extension (and necessary evil) of running a business in 2017.